AutoTime │ Solutions │ Finance

Built for Finance

Timekeeping your indirect rates can be built on.

For Finance leaders at government contractors, timekeeping is the foundation that indirect rates, contract billing, and audit defense rest on. AutoTime captures clean labor data at the source so your rates stay defensible and your audits stay routine.

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The Problem We Solve

When labor data is wrong, it lands on Finance.

For Finance leaders at government contractors, timekeeping isn't just a payroll input — it's the foundation indirect rates, contract billing, and audit defense are built on. When labor data is incomplete, entered retroactively, or misclassified, the consequences land directly on Finance: questioned costs, distorted indirect rates, forward-pricing exposure, and disrupted Incurred Cost Submissions.

DCAA audit exposure and questioned-cost risk
Indirect rate distortion from labor mischarging or unallocated hours
Manual reconciliation between timesheets, payroll, and contract billing
Subcontractor and consultant records that don't meet DCAA standards
Forward-pricing positions that don't hold up to audit scrutiny
Month-end labor close slowed by manual direct/indirect adjustments

Solution Overview

The exact controls Finance needs — enforced at the source.

AutoTime is the DCAA-compliant timekeeping platform purpose-built for government contractors. It enforces daily time entry, structured charge codes, supervisor certification, and a documented correction workflow — the exact controls Finance needs to defend indirect rates, support the Incurred Cost Submission, and produce clean labor-to-billing reconciliations on demand.

Because labor data is captured cleanly at the source, AutoTime eliminates the upstream errors that create questioned costs downstream — keeping your rates defensible and your audits routine.

Key Benefits

Defensible by design.

Defensible indirect rates

Structured charge-code hierarchies and Total Time Accounting enforcement keep labor distribution data clean, so fringe, overhead, and G&A rates hold up under audit.

Audit-ready labor records

Every entry, edit, and certification is timestamped with full attribution — Finance gets a complete audit trail without manual reconstruction.

Faster month-end close

Automatic direct/indirect labor allocation eliminates the manual adjustments and corrections that slow down the close.

Subcontractor compliance coverage

Subs submit time against your charge codes in a dedicated compliant portal — same daily entry, certification, and audit trail as prime employees.

Features & Capabilities

The platform behind the numbers.

Total Time Accounting enforcement

Records all time worked, including indirect and downtime, for integration with payroll and ERP — and validates that proper cost is assigned to each entry based on pay rules and employee setup.

End-user report creation

Beyond pre-defined system reports, power users build ad-hoc reports from scratch to pull the exact information they need, when they need it.

Support for complex costing scenarios

The rules engine supports uncompensated overtime, Service Contract Act / Davis-Bacon requirements, and average-rate costing for overtime premiums.

Detailed posting to cost objectives

Configure a multi-level charge-element hierarchy with validations that limit which elements appear on each user's timecard, posting labor to the proper cost objective while reducing rework.

ERP & cost system integration

Native bidirectional integration with Deltek Costpoint, Oracle, and SAP for clean labor data flow into your cost system — recorded to financial systems in a timely manner.

FAQ

Questions Finance leaders actually ask.

Will AutoTime help us pass a DCAA floor check?

Yes. AutoTime is built to meet DCAA timekeeping system adequacy requirements out of the box — daily entry, supervisor certification, structured charge codes, correction workflow, and a live dashboard — so floor-check readiness is the permanent state of your timekeeping.

Can AutoTime support the new No Tax on Overtime rules?

AutoTime supports the No Tax on Overtime regulations by calculating total overtime hours, the overtime rate, and total overtime dollars, then tagging them with a unique pay designation. These entries are included in the payroll export to help the payroll system identify untaxed overtime amounts on a weekly or YTD basis.

Can AutoTime provide input into productivity and utilization?

Absolutely. AutoTime has accumulators that calculate efficiency, productivity, and resource utilization from configurable inputs, and the ad-hoc reporting tool can surface effort and output for specific tasks.

Can AutoTime support job-specific labor rates and shift premiums?

Yes — AutoTime handles a range of labor-costing scenarios, including assigning a premium percentage or dollar uplift to a particular shift, or establishing a job-specific labor rate for a charge element.

Make your timekeeping defensible by design.

See how Finance teams at the largest government contractors in the country use AutoTime to protect indirect rates, simplify the ICS, and pass DCAA audits with confidence.